Files

Who can do this

Anyone with a Ronja account can open Files, see their own files, and download them. Creating top-level folders and managing who can reach a folder is Admin-only.

Files is where the documents and data files you and Ronja produce are kept. Open it from the Files entry in the sidebar (just below Apps). It’s a folder browser: folders on top, files inside them, with a search box across the top.

What lands in Files

Files arrive three ways:

• You save something in chat. Ask Ronja to save a result — “save this as a CSV” — and the file lands in Files.
• A workflow produces output. Reports and exports a workflow run generates are written to Files. If the workflow is set up to write to a specific folder, they land there; otherwise they go to a per-workflow subfolder — named after the workflow — under a shared Workflow outputs folder, where the people who can see the workflow can read them.
• Ronja writes a document. When you ask for a write-up — “draft a monthly report” — she authors a formatted document (see Explorations) and saves it as a file you can reopen later.

The Owner column tells you where each file came from: You for your own, a colleague’s email address for theirs, and — for a file a machine produced — the name of the automation or Agent that wrote it, with an AUTOMATION or AGENT tag beside it.

Data files you upload in a conversation are different: CSV and Excel become tables, while images and text ride along as context. Those are covered in Upload files.

A zip you attach — or one that arrives on an emailed attachment — is unpacked automatically while it’s small, and the files inside land in Files like any other. A large archive isn’t unpacked at all: Ronja lists what’s in it and unpacks on request, so you decide whether you want all of it or a few named files. Password-protected archives are listed but can’t be opened. See Zip archives.

My Files — private by default

Everything you save without naming a shared destination goes into My Files, your personal folder. My Files is private to you — other members can’t see or open what’s there.

To share something, ask Ronja to save it into a shared folder, or move it there (below).

Note

By default an admin sees only their own files, just like any member. When support or governance calls for it, the Files page gives admins an Everyone’s files toggle that reveals every file in the organization, including files in each person’s My Files (each private home is labelled with its owner so identically-named My Files folders are easy to tell apart). The toggle is off until an admin turns it on — privacy keeps files away from other members, and admins see everyone’s files only while they explicitly opt in.

Folders and who can reach them

Shared files live in folders. A folder decides who can see the files inside it, and access flows downward — reach a folder and you reach its subfolders too.

Admins create the top-level folders and manage their access. Open a folder and an admin sees its Access panel (who can read and write) alongside a Written by list showing which workflows produce files there. You can create a subfolder inside any folder you have write access to.

Opening a folder changes the page address, so your browser’s Back and Forward buttons step through the folders you’ve visited, and you can bookmark a folder or paste its link to a colleague — they’ll land in it if they have access to it.

A workflow doesn’t reach a shared folder on its own — it’s granted access when its build is reviewed. The draft review dialog has an Access changes section listing exactly which folders the workflow will be allowed to write to, so an approver sees the access being granted before it goes live. See Propose and review changes.

Long lists

A folder shows the first 500 subfolders and the first 500 files it holds. When there are more, a Load more folders or Load more files button appears at the end of that list with the number still to come — Load more folders (120). Click it to add the next batch below what’s already there; keep clicking until the button disappears and you’re seeing everything. Opening a different folder, searching, or flipping Everyone’s files starts the list fresh.

Moving files

Ask Ronja to move a file — “move the July report into the Reports folder” — or use the move action in Files. Moving a file needs write access to the file and to the destination folder. Moving a file into My Files makes it private: any broad sharing it had is dropped so only you can reach it.

Downloading

Most files download directly — click the download control and you get the file exactly as it was saved. For documents Ronja authored, that control becomes a Download as menu that converts on the spot:

• PDF — a print-ready file.
• Word (.docx) — an editable Word document.
• Original (HTML) — the document as stored.

Converted downloads always reflect the latest version of the document.

Search

The search box finds both files and folders by name across everything you can reach — and only what you can reach. Matching folders are listed first, each with the location it lives in; clicking one takes you straight into that folder. Matching files follow below, with the same Load more files button when there are more than a page of them. A file or folder shared narrowly to a place you’re not in, or sitting in someone else’s My Files, won’t appear. See also the resource types overview.

Folder matches are limited to the first 200, and there’s no Load more for them — so if you’re searching a term that many folders share, type more of the name to narrow it down rather than scrolling for one that isn’t there.