Set up your team

Ronja gets more valuable with every teammate in it. This page takes you from “just me” to a working team: invite people, give them the right roles, group them into an access group, and share the features they need.

Who can do this

Admin or Super Admin. Only a Super Admin can promote someone to Admin or Super Admin, and only the Super Admin sees the Organization page.

Invite your teammates

1. Click Admin in the sidebar, then Users & Access. You land on a matrix — people as rows, access groups as columns.
2. Click Invite users. The Send invite modal opens (“Invite team members by email”).
3. Type an email address and press Enter or comma to add it as a chip; repeat for everyone. The button updates to Send N invites.
4. Send. Each person receives an invitation email and appears in the matrix with an amber Invited chip until they first sign in. Hover an invited row to reveal Resend invite.

New members join with the least-privileged role, User Read-Only — they can look, but not run or change anything. That’s deliberate: you upgrade them next.

Users & Access — invites, roles, and access group membership in one place.

Pick roles

1. Click a member’s role pill in their row.
2. Choose a role from the dropdown. There are four: Super Admin, Admin, User, and User Read-Only. Most teammates should be User — they can explore, use everything shared with them, and create their own private work.

Two guardrails to know about:

• An Admin can grant roles below their own level (User, User Read-Only). Promoting someone to Admin or Super Admin requires a Super Admin.
• You can’t demote yourself if no one else holds your role or a higher one — promote someone else first.

For what each role can actually do, open the Role guide from the page header, or see Roles and permissions and the roles capability matrix.

Create an access group

An access group is a team space: it groups people and decides which features — and therefore which data — they can reach. Every organization starts with one badged Default, which automatically includes every member.

1. In the admin sidebar, click Access Groups.
2. Click New access group.
3. Enter an Access Group name (and an optional Description), then click Create. You’re added as its first member automatically.

Add people to the access group

Two equivalent paths:

• Per person: on the Access Groups page, select the access group and open its Members tab. Click Add next to each teammate.
• In bulk: back on Users & Access, click the cell where a person’s row meets the access group’s column, and confirm with Add member. Select several rows with the checkboxes to use the bulk bar (Add to access group, Remove from access group, Change role).

Want everyone in, now and in the future? Flip the access group’s EVERYONE IS A MEMBER toggle at the top of its matrix column — new hires then join it without an extra invite step.

Share a feature with the access group

Access Group members see the features shared with that access group. To wire them up:

1. In the admin sidebar, click Shared features.
2. Find the Features × access groups matrix — features as rows, access groups as columns, with a Full / Partial / None legend.
3. Click the cell where the feature meets your access group and confirm. The cell turns Full, and every access group member can now use that feature.

To share everything at once, flip the access group’s SHARE ALL FEATURES row — every organization-wide feature, including ones added later, is attached automatically.

Only organization-scope features can be attached this way. A member’s private feature reaches the team through a handover request instead — see Scopes and sharing.

One click per cell decides which access group sees which feature.

Optional: automatic joining by email domain

If you’re the Super Admin, you can register the email domain of your own login on the Organization page so anyone who logs in with it joins your organization automatically, at a default role you choose. See Organization settings.

Next step

Your team is in. Point everyone at Your first conversation, then browse where to go next for reading paths by role.