Set weekly AI budgets

Who can do this

Any Admin. You don’t need billing access: every Admin can open the Control Center and its People and Rules tabs.

A weekly AI budget caps how many credits one person can spend in their chats with Ronja each week. Each person gets their own amount every week. It isn’t a shared pool: one person using theirs doesn’t reduce anyone else’s. Weeks run from Monday 00:00 UTC to the next Monday 00:00 UTC, when everyone’s budget resets; the Control Center shows the current week’s dates.

You set the budgets on the Rules tab of the Control Center (admin sidebar → Billing & Control → Control Center → Rules), and see each person’s budget on its People tab. If your organization doesn’t have billing access, those two tabs show weekly budgets only.

A weekly AI budget is separate from the billing-period allocation that Admins with billing access can set. Both apply at the same time, and a prompt is refused as soon as either one is used up. See Weekly AI budget vs Allocation.

A weekly budget never switches anyone to a different model, and your organization’s spend steps (such as reduced models at 95%) never apply to it. See What each limit does.

How a person’s budget is decided

1. A personal exception wins over everything else, even when it is lower.
2. Otherwise the person gets the highest budget among the access groups they belong to. No limit beats any number. A group budget applies even if it is lower than the default, so you can give Interns 20 credits while everyone else has 100.
3. Otherwise the Default for each person applies.
4. With none of these set, the person has no weekly limit.

Weekly budgets have no role rule: access groups take that place.

Caution

Weekly AI budgets apply to Admins too. A limited billing-period allocation never stops an Admin. A weekly budget does. Any Admin can change the budgets, including their own, so you can always raise your own budget.

Set a default for each person

1. Open the Control Center and go to the Rules tab.
2. In the Weekly budget row, click the value in the Default for each person column (for example 100 / week or No weekly limit). The dialog is titled Weekly budget: default for each person.
3. Under Weekly budget, choose Credits per week and type an amount, or choose No weekly limit to remove it.
4. Click Save.

Set a budget for an access group

1. In the Weekly budget row, click Set a group budget, or click the budget of a group that already has one.
2. Choose the Access group.
3. Under Weekly budget, choose Credits per week and type an amount, or No limit. Use the default for each person removes the group’s own budget.
4. Click Save.

Access groups that include everyone in the organization can’t carry a budget: they always use the default. A group budget stops counting as soon as the group is moved to the trash or starts including everyone. The row then marks it “not in effect”, and Remove deletes it. When someone is in several groups with a budget, the row says which group’s budget applies to them.

Give one person an exception

1. In the Weekly budget row, click Add exception under Personal exceptions, or click Add exception in the Weekly budget section of that person’s panel on the People tab.
2. Choose the Person.
3. Under Weekly budget, choose Credits per week and type an amount, or choose No limit.
4. Enter a Reason. It’s kept with the exception and recorded in the audit log.
5. Click Add exception.

To change an exception, click its value in the row (or Edit exception in the person’s panel). Remove (or Remove exception) deletes it.

See who gets what

The People tab lists every member with their Weekly budget, the rule it came from (Personal, an access group’s name, or Default), and how much of it they have used this week as a bar and a percentage. Near a limit filters to the people at 75% or more; Stopped to the people whose chats are refused. Click a person to see every rule that could apply to them, with the one that does marked. See A person’s panel.

The page shows usage only as a percentage of each person’s own budget. It never shows how many credits someone spent.

Give someone extra credits this week

When someone runs out before Monday, you can top them up for the rest of the week without changing their budget.

1. On the People tab, click the person, then Give extra credits this week. The button is there for anyone whose budget has a limit.
2. The dialog shows how much of their budget they have used so far. Extra credits starts at 50; change it if you like, up to 1,000,000 credits at a time.
3. Enter a Reason. It’s kept in the audit log.
4. Click Give credits.

The extra credits are added to their budget until Monday at 00:00 UTC, then they disappear, so they never turn into a permanent raise. If you give extra credits more than once in a week, they add up. The person can send again straight away and isn’t sent a message about it. Their budget then shows the extra credits, for example “200 + 50 this week”.

To take extra credits back before Monday, click Remove extra credits in the person’s panel on the People tab, or next to their name under This week only in the Weekly budget row on the Rules tab. It removes all of that person’s extra credits for this week at once.

Extra weekly credits only lift the weekly budget. If the person is stopped by their billing-period allocation or because the organization has used all its credits, they won’t help, and the dialog says so.

Get told when someone runs out

When someone uses up their weekly budget, your admins hear about it by email (titled “Someone used up their weekly AI budget”) and in Ronja’s notifications, or in Slack if that is how your organization routes this alert. It names the person and links to the People tab with their panel and the Give extra credits dialog already open. You hear about each person once a week, and again only if they also use up extra credits you gave them. Running out again at a total you’ve already been told about that week isn’t announced a second time, for example if you lower their budget back to a total they already ran out at. The person themself isn’t told, even if they’re one of the people who normally get this alert.

This alert is on by default: until your organization sets up notification delivery, it goes to your admins. To send it somewhere else, or turn it off, use the Someone used up their weekly AI budget row on the Notification routing page (admin sidebar → Governance).

What people see

When someone has used 75% or more of their weekly budget, a grey line above the chat box says how much, and when it resets in their own time zone. For example: “You’ve used 82% of your weekly AI budget. Resets Mon 02:00.” Once it’s used up, the line reads “You’ve used your weekly AI budget. Resets Mon 02:00. Contact an administrator if you need more.” and new prompts are refused until the reset. A refused prompt keeps its own message, which gives the reset time in UTC: “You’ve used your weekly AI budget. It resets on Monday at 00:00 UTC. Contact an administrator if you need more.” People only ever see their own budget, never the organization’s.

What counts toward a budget

Only a person’s own chats in Ronja count, including the work Ronja does with her tools during a chat; automations, workflows, Saved Agents and Slack or Microsoft Teams conversations don’t count and are never stopped. Once your budget is used up, approving a step and answering or skipping a form wait for the reset, while Reject still works and ends the step without Ronja continuing. The full rules, including shared chats and approval links, are in Credits and AI spend.

To see where the organization’s credits go overall, see Govern AI spend and Credits and AI spend.