Reconciliation and close system blueprint
This system matches general-ledger balances and transactions to sub-ledgers, bank data and supporting evidence throughout the period. It assigns unreconciled items and close tasks to preparers and reviewers, preserving every decision for sign-off.
- Business function
- Finance & Risk
- Operating context
- Finance & banking
- Primary owner
- Group Financial Controller
Operating brief
What starts the system
A ledger or sub-ledger posting and the formal period-close calendar.
Preparation and approval rights are segregated for material accounts and journals.
Operating sequence
How the system works
1. Apply approved account-level matching and certification rules as records arrive.
2. Group unmatched items by account, cause, age, materiality and accountable preparer.
3. Route exceptions and certifications through preparation, review and final close sign-off.
Inputs
- General-ledger balances and transactions
- Sub-ledgers, bank records and intercompany data
- Reconciliation policy, close calendar and evidence
Outputs
- Certified account-reconciliation register
- Owned close-task and exception queue
Controls
- Preparation and approval rights are segregated for material accounts and journals.
- Rules, overrides, evidence and certifications are time-stamped and retained.
Source landscape
Examples of systems it may connect to
- SAP S/4HANA
- Oracle Fusion Cloud ERP
- Microsoft Dynamics 365 Finance
- BlackLine
- Aico
Reusable core
What can carry across companies
The reusable core is matching, exception classification, account certification and segregated close workflow.
Your installation
What must be adapted
Each finance team configures its chart of accounts, materiality, close calendar, evidence and reviewer matrix.
Start with the closest pattern–or start from your process.
The catalogue represents reusable operating shapes, not fixed off-the-shelf applications.