People Data Foundation system blueprint
This system connects HR, recruiting, payroll, scheduling, identity and learning sources to effective-dated employee, position and organisation records. It governs ownership, access, lineage and quality so downstream people workflows act on current data without creating a second uncontrolled HR system of record.
- Business function
- People
- Operating context
- HR & recruiting
- Primary owner
- People Data Owner
Operating brief
What starts the system
A source-data change, scheduled pipeline run or approved people-definition update.
Role-based access, minimisation and retention apply to all personal and special-category data.
Operating sequence
How the system works
1. Ingest source changes with lineage and resolve effective-dated people and organisation entities.
2. Validate completeness, consistency, access and lifecycle state across the HR stack.
3. Publish approved people data products and route conflicts to the accountable system owner.
Inputs
- HR, payroll, recruiting and workforce source schemas
- Employee, position and organisation identifiers
- Ownership, access, retention and data-quality policy
Outputs
- Governed people and organisation data products
- Lineage, ownership and people-data quality register
Controls
- Role-based access, minimisation and retention apply to all personal and special-category data.
- The authoritative source and owner are explicit for every critical attribute.
Source landscape
Examples of systems it may connect to
- Sympa
- CatalystOne
- Workday
- Personio
- Microsoft Entra ID
Reusable core
What can carry across companies
The reusable core is effective-dated entity resolution, data contracts, quality testing, lineage and access control.
Your installation
What must be adapted
Each employer supplies its HR stack, worker types, organisation model, data authorities and privacy policies.
Start with the closest pattern–or start from your process.
The catalogue represents reusable operating shapes, not fixed off-the-shelf applications.